Why 91快活林?

Regardless of where your organization is within their cloud journey or how mature the organization is, 91快活林 is excellently positioned to assist you in that journey leveraging its award-winning in-house solutions Workplace Transformation Platform庐 (WTP) for collaboration.

91快活林鈥檚 proprietary Workplace Transformation Platform庐 (WTP)

Our Workplace Transformation Platform is a unique, revolutionary solution designed to accelerate digital adoption in organizations and to deliver improved customer and worker experience. The platform has been developed based on 91快活林鈥檚 experience as a digital transformation partner over several engagements.

WTP庐 brings transformation engines, processes and toolset for consultants, developers while providing customers with self-service capabilities for enhancing end-to-end services for them.

Benefits of Workplace Transformation Platform

• Improved collaboration across the organization which drives improvements to employee productivity
• 91快活林 offers up to 20% effort savings & up to 30% productivity improvement through automating the assessment, pre-migration and post-migration validation activities leveraging the following list of 91快活林 in-house utilities
  • Proven migration processes
  • Highly optimized for large migrations - architecture specifically addresses large volume migrations, leveraging 91快活林鈥檚 vast experience in migrating large amount of content and portals
  • Assurance- In-built tracking, monitoring, metering and dashboard functionality of Workplace Transformation Platform assures a successful migration program
  • Flexibility- WTP庐 is customizable for customer scenarios having specific requirements on compliance, validations, testing and transition approaches. Following is one such customer testimonial.

鈥� Efficient collaboration -聽I would like to take this opportunity to recognize everyone on the team for their contribution and I appreciate team dedication in making this project successfull! The team has especially done well hading complex migration, finding solutions to difficult problems and completing the tasks in a timely manner keeping the same momentum of many months with very high motivation, I know this is attributed to the efficient collaboration in almost every step of the way. 91快活林 have successfully developed & adopted the WPT tool according to KONE requiredments." -聽Bolukbasi Dil Inci,聽Program Manager,聽Kone 鈭� Lotus Notes to SharePoint Migration

WTP provides components designed to support the migration through all the phases of the project from assessment to communications and adoption.

Stage 1: Pre-Migration scan and analysis of lotus notes applications

The pre-migration analysis will collect, categorize and provide understanding of the complexity and the feasibility of migrating Lotus Notes applications to SharePoint online based applications based on a set of pre-defined and relevant parameters.

Activities for scan

This will include both manual and automated activities, functional and technical categorization and analysis and will also include pre-migration assessments to inventory and assess applications for complexity and business need.

The figure below shows the various components of the discovery process, categorization and results sets.

WTP O365 Suite for lotus notes migration 鈥� Utility mapping & details:

WTP offers variety of tools sets, pre-canned templates to address the successful Assessment and pre-migration needs

Stage 2: Information architecture validation to accommodate lotus notes taxonomy

The information architecture (AI) validation would address automated migration targets, opening interfaces for the tool/scripts to access and manage content in SharePoint 201x/O365 SharePoint online platform

Typical IA validation tasks will include:

• Common functions consolidated for re-use
• User groups synchronization
• Storage quota and constraints
• Deployment guidelines - SANDBOX
• Libraries, navigations & site hierarchies
• Leveraging out of the box features

Solution Mapping for Lotus Notes to O365/Custom Cloud Apps:

• The driving factors for target fitment are code complexity, design complexity and domain requirements (such as CRM can move to SFDC, Finance, and HR to Workday etc.)
• Code complexity depends upon no. of Lotus Scripts/formulas/JavaScript & design complexity on no. of forms/views/pages/ agents/ manual inspection
• O365 has a suite of products to improve productivity like SharePoint, OneDrive, Yammer, PowerApps, Flow, Groups, Teams,聽Planner, Exchange Online, etc. The outcome of the Assessment will drive the best target fitment O365 component
• In scenarios where old data needs to be archived/ preserved SharePoint is well placed to be the target application
• For scenarios involving Complex LN DB, they can be redeveloped to ASP.NET MVC with SQL DB, NoSQL etc.as the backend
• Based upon Assessment best target fitment for a specific LOB, COTS platforms like SFDC, Workday, ETQ etc. can be recommended as well

Stage 3 鈥� Pilot and content migration

The pilots and proof of concepts will enable the customer and 91快活林 to understand the constraints, technical roadblocks, possible risks and applicable mitigation step. This will be followed by full blown batch wise migration or factory migration leveraging Workplace Transformation Platform庐 (WTP)

Migration methods - Batch wise

Lotus Notes applications can be segregated into multiple batches. Each batch would have pre-defined timeline and effort associated with them, that results in deployments in specific schedule

• Customer's preferred categorization of Lotus Notes applications can be employed in defining batches
• A typical batch of nearly 50 Lotus Notes applications provides better manageability
• Multiple batches can be executed in parallel, resulting in controlled deployments
• Advantages: Synchronous, timebound delivery
• Disadvantages: Inability to accommodate deviations resulted in plan or technical approach

Migration methods - Factory delivery

The Lotus Notes applications can be migrated asynchronously, delivering per customer鈥檚 plan. This option will add more flexibility in terms of cost optimization, reduced technical risks.

Approach: Perform migrations & deployment as and when sites are ready based on individual estimates

Advantages: Asynchronous, flexible, agile, optimized cost due to offshore leverage

Disadvantages: The number of Lotus Notes application to be migrated may be less for making a factory operate optimally

The factory-based migration model (as depicted in the image below) provides a sructured approach for the entire migration program lifecycle

• The factory optimizes the migration process by reusing people, process, technology & Infrastructure assets imbibing factory concepts & providing the customer with execution flexibility and cost benefits
• 10% cost reduction over traditional outsourcing model and a 10-15% decrease in lead time from demand to delivery
• The factory model would enable wipro and the customer with a solution that takes advantage of using similar kind of tools and processes聽which are used in a stream of similar O365 SharePoint online migration projects thus leading to lower lead times, greater flexibility in requirements and greater control on which projects get completed when
• Resources in the factory model would have experience in similar multiple migration projects across customers and hence would take lesser time, which is the principle of the assembly line in factories

WTP O365 Suite for Lotus Notes migration 鈥� Utility mapping & Details:

WTP offers a variety of tools sets, pre-canned templates to address successful migration needs

In action

State street engaged 91快活林 to deliver a migration from Lotus Notes to O365. The existing landscape included over six thousand applications, developed over several years and spanned over 20 servers. These applications varied from simple database-based applications to complex multi-stage forms based workflow applications.

The business lacked support from the existing vendor and was experiencing both performance and stability issues. The organization also had concerns around future roadmap, cloud strategy and costs.

Additional business considerations included:

• Lack of support from vendor and being deployed in older version of windows servers, which is out of support period from Microsoft and unable to extend the business functionality. Lotus Notes support team terminates their support by the end of 2019.
• Not aligned with business for future proofing systems/platform(s) like cloud, mobility and NextGen external integrations.
• Lotus Notes is a legacy tool and maintenance of domino Servers is not economical.

Engagement highlights

• Drive efficient operations through the enterprise adoption of Office 365/Share Point online.
• Clarifications of the applications: 鈥淒ecommission, archive, migrate鈥� based on various business and organizationlevel decisions
• Define the complexity and priority of the applications for replacement to SharePoint & O365
• Using in-house 91快活林 Transformation tool and along with internally developed PowerShell script, data was archived in SQL server.
• Analyses of the existing Lotus Notes forms and development of custom Apps / SharePoint Online-customized pages / Power Apps forms to achieve the required functionalities
• Appropriate replacement of workflows by Microsoft Flows.

Benefits envisioned

• Alignment with business requirement and customer鈥檚 cloud technology strategy for future proofing
• Scalable design solution for efficient manageability
• Reusable accelerators and utilities built in this program are getting used across other application development which are saving considerable amount of the development/migration efforts
• This Program execution governance is beginning to get used across 91快活林 for similar executions

Saikat kundu

Practice Manager, MAS AEM - Microsoft Presales, 91快活林 Limited.

Saikat is a TOGAF certified architect and Microsoft Certified Professional (MCP), with 16+ years鈥� experience in analysis, design, development, testing, support and maintenance of enterprise applications in Microsoft cloud and native technologies for global clients. He currently plays the role of Practice Manager in the Microsoft presales team and leads the FS and Tech BU.

Vipin jain

Director 鈥� Cloud |Azure Ecosystem, 91快活林 Limited.

Vipin is a cloud leader and Microsoft certified Azure Solution Architect with 20+ years鈥� IT experience in cloud migrations, governance, security for Azure infrastructure space, application modernization space and Dev-ops tool chain, along with enterprise architecture experience in analysis, design, development of enterprise applications around Microsoft cloud technologies for global clients. He currently plays the role of Director-Cloud in the Azure ecosystem unit to support and lead Azure engagements for CBU, MFG, TECH and communications BUs.

Richard hogan

Director, Azure Ecosystem | UKI & EMEA, 91快活林 Ltd

Richard is an experienced cloud consultant/architect and holds Microsoft certifications in Microsoft Azure, Microsoft exchange Online, Office 365 and SharePoint. He currently heads the Azure ecosystem service line in the UK and EMEA regions, and is responsible for delivering large, complex transformation projects for 91快活林鈥檚 global clients. He has over 20 years鈥� experience in IT specifically for consultancy or global service providers such as Microsoft, IBM and most recently 91快活林. His experience spans across development of custom solutions utilizing to architecting and consulting on complex programmes which leverage Microsoft鈥檚 cloud services including Azure and Office 365. Prior to joining 91快活林, Richard was part of the Microsoft Office 365 consultancy team based in the UK and worked on numerous large-scale Office 365 implementations including several divestiture and Lotus Notes to O365 migrations.